Coordinator, Project & System Design



  • Create or Revise Purchase Requisition based on the latest Bill of Material (BOM) upon Engineer’s request.
  • Responsible in updating the following:
  • Bill of Materials; upon the receipt of the Purchase Requisition Form from the Requestor.
  • Document Register list; upon receipt of information from the Engineers. Weekly project schedules; schedules for IAT, FAT, for Delivery and Assembly teams.
  • Weekly Billing Progress Report by obtaining data from the individual Project In-charge.
  • Project progress Report on a regular basis; for submission to management.
  • Assist Engineers to follow up in the tracking of item to purchase, and highlight to Engineers on those items that are due for purchase; based on the BOM plan purchase date.
  • Create Delivery Requisition upon Engineers’ requests; with details given by the Engineers.
  • Create and compile Product Photo-book for customers.
  • Assist Engineers in labeling product items for ease of tracking and packing.
  • Assist Engineers to compile and consolidate multiple packing lists to ensure smooth and accurate delivery.
  • Print and compile official documents, manuals and drawings for submission to Customers.
  • Create “Project Instruction” (PI) for OpenText: Document Management System and upload softcopies of the documents accordingly.
  • Participate and write minutes of meetings for the Project team; if necessary.
  • Perform ad-hoc coordination related tasks as assigned by the Team Leader or HOD.



  • Diploma or O Level.
  • Min. of 1-2 years of working experience in a project organization.
  • Good working knowledge of Microsoft office software.
  • Excellent verbal and written communication skills.
  • A good team player and able to work within a multi-racial environment.
  • Good organizational skills and initiative.
  • Data Management Program e.g. Microsoft Access.
  • Preferably with planning and expediting experiences.
  • Minimum Years of Experience: 3
  • Minimum Qualification Level: Diploma qualifications (e.g. NIE, SIM, LaSalle-SIA, NAFA)
  • Field of Study: Electrical & Electronics Engineering n.e.c.

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